About Our Club
Pleasanton RAGE is a girls youth soccer club based in Pleasanton, California. RAGE is focused primarily on player development and is proud to have won two National Championship titles. Programs are provided for all levels of play from recreational to the highest competitive divisions. Age groups are available for players from 4 to 18 years old.
Recreational League Soccer
The Recreational Program provides two levels of play. There are no tryouts – all players who register are welcome and will be placed on a team. Practices begin in August and the ten game season runs from mid-September to mid-November with games typically played on local fields on Saturdays. Tournament play is available for some age groups. See the age group chart for age group definitions.
- Recreational (House): Recreational league play open to all age groups.
- Flight (Upper House): For players looking for a higher level play, additional training and other benefits. Open to limited age groups.
Competitive League Soccer
The Competitive Program offers various levels of play available to all but the youngest age groups. Players must sign up for and participate in the annual Placement Sessions (tryouts) in early Spring. Player selection and team formation occur after the Placement Sessions and prior to the beginning of each season. League play takes place in Spring (April-May) and Fall (July-Nov) seasons. Travel, cost, and time commitment vary by team level and age group.
Seasonal Programs and Training
Pleasanton Rage also offers a wide variety of other fun and challenging programs for all ages with various purposes and time commitments. Group and private training are available. Details for these programs can be found on the Seasonal Programs and Training page.
|RAGE: Respect, Attitude, Greatness, ExpectationsMISSION STATEMENT: Pleasanton RAGE is a girls soccer club that makes team and player development its central focus. Programs are offered at all levels and demonstrate a strong commitment to the development of the whole player including the technical, tactical, physical, and psychological areas of our player’s development within the team environment.
VISION: Pleasanton RAGE is committed to being the best girls soccer club in America in terms of helping players and teams develop to reach their maximum potential.
Constitution and Bylaws
- GP 001 - Procedure for submitting General Procedures (GPs) and Policy Interpretation Memoranda (PIMs)
General Procedures (GPs) define how things get done in PGSA.
Policy Interpretation Memoranda (PIMs) represent interpretations of PGSA policies.
The PGSA Constitution addresses the approval of General Procedures and PIMs as follows:
1:07:04 Changes to the Bylaws, General Procedures and PIM shall be adopted at any General Board Meeting by a 2/3 vote of the Board of Directors. Any member in good standing can propose a change(s) to the Bylaws, General Procedures and PIM.
General Procedures and PIMs are to submitted in writing (hand deliver, mail, or email) to the PGSA Parliamentarian. They should include the following information:
- Name, address, phone number, & email of the person submitting
- Whether the proposal is a General Procedure or a PIM
- The title of the General Procedure or PIM
- The text of the procedure or policy interpretation which addresses,
> What is this about?
> Who does this apply to?
> When does it apply?
> How is the procedure to be followed or policy interpreted?
> Why is this important to clarify in a GP or PIM?
> Where can the reader get more information?
The Parliamentarian is available to assist the author in preparing the proposed GP or PIM. When the document is ready, the Parliamentarian will send a copy via email to all PGSA Board members as pre-reading for the next scheduled General Board meeting. At each General Board meeting, the Parliamentarian will present to the Board any General Procedures or PIMs that have been submitted for their approval.
- GP 002 – Team Treasurer Handbook
by Kathy Schoendienst & Ross Stonesifer
Team Treasurers – Thank you for volunteering to fulfill a very important role for your daughter’s Team. This Handbook is intended to cover the standard duties of the Team Treasurers, as well as guidelines on various topics.
We have recently updated this Handbook to reflect several new procedures for the Club in light of various incidents that have occurred at other sports and nonprofit organizations. The purposes of these changes are twofold: to protect the assets of the Teams and to protect the Team Treasurers from suspicion of the misuse of funds. By being more transparent, hopefully there will be no justification for any accusations by disgruntled or suspicious parties. The new procedures include:
- Signing a nondisclosure agreement. You are required to keep all financial information confidential, even details you believe are of little or no consequence. You may not discuss financial affairs of any family with the Team manager or coach, even if you are advised by those parties that they are aware of the situation. Use the Club Treasurer or Division VP as an intermediary. By remaining entirely discreet, there can be no question about the sensitivity of any information, even something seeming trivial.
- Team books are “owned” by the Club and are subject to review by the Club.
- Checking accounts are to be separate from personal checking accounts. We will assist in establishing team accounts.
- Periodically you will supply statements to families. Those can be sent through the mail, or delivered by hand to adults, or via email by copy and pasting each family’s statement individually so as to not reveal any other family’s account. This will maintain the confidentiality of all financial dealings.
Team Treasurer Duties
- Set up Team bank account (see below for recommended bank).
- Prepare a simple budget (with the assistance of the Coach) to help estimate the cash needs of the Team for tournament application fees, coach’s expenses, team building events, banners, etc…
- Collect funds from players as required throughout the season to cover expenses. Do not allow families to have a negative balance in their account which would cause other families to pay their expenses.
- Maintain a positive Team account balance at all times. It is recommended that each player have a minimum account balance at all times to cover any immediate or unforeseen expenses that may arise (this amount is at the discretion of the Team Treasurer but should be discussed and agreed upon by the Team).
- Pay Team expenses as needed.
- Reconcile bank accounts on a monthly basis.
- Maintain the “Account Balances” summary schedule (see “accounting spreadsheets” below).
- Distribute a “Statement of Account” and “Cost Summary” to all families on a quarterly basis or as requested (see “accounting spreadsheets” below).
- Upon completion of the season, prepare a final accounting for the Team and collect any amounts due or remit any remaining balances on account. Distribute a final “Statement of Account” to each family and to the Club Treasurer. In addition, provide the final “Cost Summary” to each family. (Note: see “Setting up Bank Accounts” below for season-to-season maintenance of bank accounts).
- If not continuing as Treasurer with the Team in the next season, please transfer the Bank Account to the new Treasurer.
Setting up Bank Accounts
Pleasanton Rage has an affiliation with the First Republic Bank (formerly the Bank of Walnut Creek) in downtown Pleasanton. They have generously offered to set up Team accounts free of charge and will include free checks and an endorsement stamp. (Note: some charges still apply such as overdraft charges, etc.) When establishing the name to be printed on the checks, use “Pleasanton RAGE” followed by the birth years of the players, such as ’05-‘06 (this will allow the account to stay with the Team for multiple years). In order to differentiate the account names for the various teams, please add Premier, Orange, White, etc… after the birth year. This is to prevent confusion amongst the accounts at the bank. It is also recommended to exclude a printed address on the checks as Team Treasurers may change from season to season.
Maintaining Team Bank Accounts from Season to Season: The First Republic Bank has requested that the Teams maintain their respective bank accounts from season to season where possible to help reduce their costs of providing this service to Pleasanton RAGE. A small amount (at least $100) left on deposit will prevent the account from being closed. It is recommended that you do not distribute balances (unless significant) until after placements unless a player will not be returning to the Club.
Accounting Spreadsheets- (can be downloaded at bottom of page)
RAGE has developed accounting spreadsheets that you may use to perform the accounting for your Team. They are a series of integrated Excel worksheets as follows:
- “Account Balances” summary schedule – this allows you to maintain a complete accounting for the Team on one worksheet. The total should reconcile with the bank statement.
- Player Statements – these are worksheet tabs that take the data from the “Account Balances” summary schedule and automatically generate a statement for each player with their applicable receipts/expenses and their remaining account balance or balance due.
- “Cost Summary” – this worksheet tab also generates automatically from the “Account Balances” schedule and details the total expenses for the Team and the average cost per player. It also gives a breakdown of the costs summarized by category (tournament fees, uniforms, travel, and misc.). This worksheet is useful to the families so they can see exactly how their money was spent.
These spreadsheets can be downloaded from the RAGE Website by the Team Treasurers. If you need assistance in setting up your spreadsheets with your individual player information, or if you have any difficulties with the worksheets, you may contact Kathy Schoendienst at 484-2015 or at email@example.com. If you do not have Excel or wish to use another form of accounting worksheets you may do so as long as the same basic information is reported. (Note: see attached copies of example Excel spreadsheets at bottom of this document).
Typical Financial Expenses
Although financial commitments vary by age group and Team, the following are typical financial expenses incurred by the Teams:
- Uniform Expenses – Uniforms must be ordered through Soccer Pro. Each Team should choose a Uniform Coordinator and the parents will work with this person to order any necessary uniform items needed by the players on the Team. Upon ordering, payment will be made directly to Soccer Pro by the individual families on each Team.
- Tournament/Jamboree Fees – Please coordinate with the Team Manager and Coach to provide payment for any Tournament/Jamboree applications made.
- Trainer/Coaches Travel Expenses – Trainers travel expenses are to be reimbursed by the Club. Coaches will submit their expenses for Tournaments only to the Team Treasurer. In cases where the Trainer’s expenses are to be split between multiple teams, the Club Bookkeeper will determine the percentage of expenses per team and bill the teams accordingly. (See right-hand information bar on this page “Coaches/Trainers Reimbursement Form” to be used by the Coach/Trainer to submit any travel reimbursements. Also see attached the Pleasanton RAGE’s policy on authorized travel expenses.) Mileage payment would be based on Federal Travel Guidelines.
- Miscellaneous Expenses – These may include items such as Team banners, practice shirts, parties, scrapbooks, etc… These items should be discussed as a Team and determined how they are to be handled.
- Note: Travel costs for the players and their families will be the responsibility of each family.
Delinquent Payments to the Club
Teams are responsible for making timely payments to the Club for any billed costs. Any Team that becomes delinquent in their payment may incur such penalties as the suspension of training until payment is made, or other such penalty as deemed appropriate by the RAGE Board.
Delinquent Payments to the Team
Occasionally a family may become delinquent in their payments to the Team Treasurer. The Club does not want the Team Treasurers to feel as though they must act as a collection agency on behalf of the Team and become frustrated with their duties. If a family is delinquent in their payment to the Team and reasonable efforts have been made to collect such payments, the Club will assist the Team Treasurer in the collection effort. Please contact the RAGE Treasurer for assistance in these matters. Penalties for the player may include suspension of the player from participating in training, practice, and games until their account balance with the Team is positive.
From time to time there will be roster changes made after the beginning of the season which may have a financial impact on the Team.
- Player Additions – If a player is added to the Team, the added player’s family will be responsible for its share of Team expenses incurred from the date of its addition to the Team.
- Player Deletions – Any training dues paid by a player choosing to leave the Team are subject to the current PIM on refunds. The player is responsible for their share of the Team’s expenses at least through the date they leave. Maintaining a minimum account balance reduces the risk of a player leaving with unpaid expenses.
- Guest Players – Guest Players are responsible for their own travel costs and a prorated portion of tournament expenses, such as Coach and Trainer travel reimbursement. See PIM 019.
- Injuries/Moving/other – This is subject to the current PIM on refunds for players injured and/or moving out of the area.
The Club will consider hardships on a case by case basis. There is a small amount of money set aside in the budget for such situations. The Club Treasurer handles requests for scholarships.
Team Fundraising must be approved by the RAGE Board. As a Club, we need to make sure we don’t violate Sponsor contracts. This includes Competing Sponsor uniform emblems or other advertising. The Club strongly encourages fundraisingactivities to reduce the cost of soccer and also for Team building purposes. See PIM 016.
Communications from the Club Treasurer and/or Bookkeeper to the Team Treasurers will be done primarily via e-mail. If you do not have access to e-mail, please let the Club Bookkeeper know so that other arrangements can be made.
Spreadsheet Assistance – Kathy Schoendienst, 484-2015 firstname.lastname@example.org
Club Treasurer – Ross Stonesifer, email@example.com
Club Bookkeeper – Carol Sparks, firstname.lastname@example.org
Club President – Jim Nicholas, email@example.com
Competitive VP – Steve Moura, firstname.lastname@example.org
Recreational VP – Mark Hjerpe, email@example.com
- GP 002 - Accounting Spreadsheet Sample - In EXCEL Format
- GP 002 - Accounting Spreadsheet Instructions
- GP 002 - GP-002 Travel Expense Reimbursement Policy
- GP 002 - Travel Expense Reimbursement Form for Coaches/Trainers (Excel Document)
Previous amendments implemented – dates not recorded
Amended 3/31/2006, 6/27/2007, 5/12/2010 , 8/30/11, 1/21/14, 3/21/14, 4/24/14
- GP 003 – Budget Process
The Club Treasurer will develop a Consolidated Budget in consultation with the Recreational and Competitive Vice Presidents, which will be presented to the Board of Directors for approval at the March meeting.
- GP 004 – Treasurer’s Accountability
In order to assure the safekeeping of the funds of the Pleasanton Girls Soccer Association, all funds must be held by an FDIC institution or invested in US Government obligations or obligations of a banking institution. Such investments may be in checking accounts, money market funds, bank certificates of deposit or treasury notes or bills.
The Treasurer will deposit funds and keep receipts of those deposits. The Treasurer will disperse funds using checks whenever possible and keep receipts or invoices of those disbursements. A check must be signed by two (2) of the following club officers: Treasurer, President, Competitive VP, Recreational VP, Secretary, RAGE Showcase Director, or an appointee of the Board. If a check cannot be reasonably used, a receipt must be signed by the Treasurer and the recipient of those cash funds. That receipt will be kept in the files of the Treasurer.
The Treasurer will submit monthly, a consolidated income statement, balance sheet and checking account reconciliation statement to the club President and club Secretary for the club’s permanent records. The club secretary will receive a separate copy of the club’s checking account from the bank.
At the request of the board, the club President will appoint an examiner to conduct a surprise review of the accounts. The appointed examiner will not be a divisional vice president as those members may have expensed or received substantial funds in the usual course of club business. The examiner may request a copy of the prior written review summary from the club Secretary. The examiner will notify the Treasurer of a review at which time the Treasurer will promptly supply the examiner with a transactional history (Transaction List by Vendor) since the last review, via e-mail. The examiner may prepare for the review by selecting items from the transactional history for substantiation at the face-to-face meeting. The examiner should not advise the Treasurer of which items will be reviewed. After notice and within a few days, the Treasurer will meet with the examiner with the following information:
- Current QuickBooks (record of financial transactions)
- PayChex (payroll information)
- Banking records (deposit slips, check receipts, account transfers)
The examiner will review random credits or expenses incurred for each month and will review expenses submitted by other Board members for compliance with policy. A written report of this review will be made by the examiner and submitted to the club Secretary and to the club President.
The club will engage an outside CPA to file Federal and State Income Tax Returns. It is noted that this is not an audit of the books.
- GP 005 – Team Manager Guidelines
The Team Manager is a vital position on the team. The Manager, along with the Coach and Assistant Coach, interacts with the league and outside organizations, such as opposing managers and coaches and league representatives.
QUALITIES OF A TEAM MANAGER:
- Organization skills
- Communication skills, both verbally and electronically
- Detail oriented
- Works well with coach, parents and players
- Proficient with email and internet
- Team Roster/Contact List: Organize, collect and maintain accurate player information for team roster. Team roster should include player name, jersey number, address, home/cell phone numbers and volunteer responsibility for each player/family. Distribute wallet cards with the team information for emergencies.
- Team Binder: Collect documents and maintain binder with player paperwork which is required at each game/tournament. Binder shall include:
- Player/Coach/Trainer cards on a ring;
- Original signed Player Registration/Medical Release form for every player;
- US Club Insurance Form;
- US Club Team Roster.
- Team Records: Keep copies of game cards, tournament results for all tournaments for entire season, and league standings, see below. [This information must be kept and passed on with the team the next season]. Also, player cards should not be destroyed until the card expires.
- Email List: Email communication with team is vital. Email distribution list should include coaches, parents and players (only include players when age appropriate).
- Oversee, assemble and complete all team required paperwork for US Club Soccer organization (or Cal North forms) for player cards. See instructions below.
- Input, update and maintain team information in the playing league website/database with important team roster and game results information (ie Gotsoccer or NorCal Premier).
- Communicate information from coach to players/parents.
- Handle non-soccer related concerns that are not coach related issues.
- Oversee and delegate team volunteer assignments. See Attachment A for volunteer assignments.
- Work with Team Treasurer to ensure that all team dues are collected from parents. Team dues cover tournament fees and expenses, social events, and other expenses for the team.
- Represent the team or delegate a representative to attend the RAGE College Showcase tournament meetings. This person should also handle or request help with additional team fundraising duties.
- Team Managers are not Coaches and have no coaching duties.
- The Coach is responsible for the team building/team “chemistry.” Team functions are decided upon by the Coach. The Manager and other parent volunteers on the team should help execute whatever the Coach decides.
- Tournament Registration Specific responsibilities:
- Work with Coach to determine which tournaments team will participate in during season. Tournaments can be found at the US Club website http://www.usclubsoccer.org/tournament.aspx?sec_id=20&guid=a90eb0ef-e1aa-4079-8baf-60c0995ca3a7 and also by going directly to different soccer club websites.
- Complete and submit all necessary paperwork or on-line application on behalf of team for desired tournament, including State Cup application. Manager should also coordinate with Treasurer that tournament fees are paid.
- Maintain contact with the tournament coordinator for the tournament to confirm team’s acceptance in the tournament.
- Prior to any tournament, confirm you have player cards and Registration/Medical Forms for every player participating in the tournament. Both are required for player participation.
- Manager or another responsible parent on the team is responsible for checking team in at tournament. Tournament check-in usually occurs the night before the start of tournament games.
- Delegate or arrange team hotel and restaurant for team dinners for out-of-town tournaments. Rage prefers that all members of team stay in the same hotel when travelling. Rage Club may determine which hotel chain will be used.
- AFTER the conclusion of a tournament, print out the final standings of the team and keep with your team records. Team will need this information the following year when applying to tournaments. Manager should make this information available to the Coach/Manager who takes over the team the following season.
- If required by a tournament, travel paperwork may need to be completed for team. Most tournaments in California accept US Club player cards; therefore, travel paperwork not required. Tournament website should indicate exactly what they need, if not, contact tournament coordinator.
- League Game Specific Responsibilities:
- Verify that you have player cards and Registration/Medical forms for every player participating in game. If no player card, player cannot play!
- Print game card from playing league website. Also verify that all participating players are on the roster. Pursuant to league rules, bring game card to game.
- Manager is usually responsible for bringing player cards and game cards to games to be given to referee prior to start of game; however, confirm with coach. Manager should also bring the team binder, with Registration/Medical forms for each player to every game, in the event of an emergency.
- Input final score of game in the league website and also maintain signed game cards for all home games. See playing league instructions on how to handle game cards.
- AFTER the season ends, print out the final standings of the team within their league. This information is required by the team the following season when applying for tournaments and possibly for league situations. Keep this information in the team records and give it to the Coach/Manager who takes over the team the following season.
TEAM LIAISON – COMMUNICATION BETWEEN TEAM, COACH, PARENTS AND CLUB:
A Team Manager is a conduit for communication between the Club, Coach and team parents. Establishing a good communication link between the Coach and parents/players is vital for a smooth season. Parents/players on the team must be advised of schedules, game/field locations, upcoming events, changes, cancellations, and/or tournament issues well in advance of the scheduled event. Establish email distribution lists, text threads and/or phone trees for the team to ensure immediate communication when timeline is short.
As a Team Manager, avoid getting involved in soccer related issues between the Coach and a player. The Coach is expected to handle all of these details and communications directly.
Any message sent to you from the Club, please pass along “as is”, do not reword. This minimizes situations of “shooting the messenger.”
Team Managers are required to attend any meeting scheduled that needs team representation. In many instances, Team Managers may delegate the task to an equally responsible team representative. Be sure to communicate the information from the meeting back to the entire team.
PLAYER REGISTRATION FOR PLAYER CARDS:
A player must be registered as a player in the RAGE club and also through the US Club Soccer Organization. [ECNL teams may have a slightly different approach to these instructions.] Once players are entered into the US Club database, they do not need to be added to the database again. For example, if Suzie had a US Club player card through Rage in 2010, in 2011, no additional paperwork is required. In most cases, the Club Registrar (or their designee) will let you know what paperwork is required for each player.
The following paperwork is required when a player is first added to the US Club database:
- US Club Registration and Medical Release form. Manager must keep the original parent signed copy of this document. This document must be kept in Team Binder. Go to: usclubsoccer.org,http://www.usclubsoccer.org/main.aspx?sec_id=15&guid=a94ba0c7-5d9c-4757-8904-916b56628ed6, see Form #R002-Youth-Youth Player Registration & Medical Treatment. This document can be kept from one year to the next, as long as player information stays current.
- Copy of player birth certificate (preferably jpg or pdf)
- Picture of player (preferably jpg)
These documents are usually collected via email attachments; however, Managers may be asked to assist in scanning documents/photos for this process. As soon as the Club Registrar (or their designee) or the Manager has entered current information into the US Club database, player cards will be requested. After US Club approves the player information, cards will be issued and an email attachment will be emailed to Managers from Club Registrar.
- Take the cards, print them out, cut them apart and get them laminated. If however, player cards did not arrive with player photos attached, Managers must print a 1×1 hard copy of the player picture and glue the photo on to the player card.
Important information regarding Player Cards:
- Do NOT destroy player cards after the fall season. US Club player cards are valid through the following August and can be used for spring soccer and through early summer.
- Maintain the pdf file of the player cards in a safe place on your computer in the event that a player card is lost during the season.
Team Volunteer Assignments in addition to Team Manager:
- Treasurer: Collect money for miscellaneous team expenses and manage team bank account (see Team Treasurer’s Handbook).
- Tournament Coordinator: With the help of the Coach and Manager, make hotel and restaurant arrangements when team travels to tournaments.
- Uniform Coordinator: Works with Club Uniform Coordinator, Soccer Pro, and team to organize team for uniform fitting; arrange embroidery; pick up and hand out uniform when order is complete.
- Positive Coaching Alliance (PCA) Representative: Attend PCA meeting; educate parents and help to maintain PCA on the sidelines throughout the season.
- College Showcase Tournament Representative: Attend Showcase meetings; communicate meeting info to parents; organize parent volunteers for assigned showcase duties.
- Pick Up Parent: For younger teams, parent responsible for making sure all players are picked up after practices.
- Social Coordinator: Work with Coach and manager on organizing team-bonding events and end of season party
- Club Event Representative: Manage and be responsible to get information out to team regarding Parade, Picture Day, Club-wide Social Events, Kick-a-thon; Fundraisers, etc…
- Big Sister/Little Sister Coordinator: Work with Coordinator from other team to organize bonding events between bigs/littles.
- First Aid/Ice: Bring First Aid kit and ice to games.
- Shade/Pop Up Tent: Bring to games
- Team Bench: Bring team bench to games
- Team Windblade: Bring RAGE flag to games
Adopted 7/20/2006; Amended 6/27/2007; Amended 2/25/2013
Policy Interpretation Memoranda
- PIM 001 – Separate Location for Spectators and Teams on Sides of Field at Games
The last few years the subject of “where are the team benches on the soccer field” has been discussed at length. It is the Pleasanton Soccer Referees Association’s (PSRA) opinion, that sideline control is facilitated if the teams and spectators are on opposite sides of the fields. From a referee’s point of view, it also simplifies the control of substitution procedures.
As a result, PGSA has endorsed the following new policy regarding team placement with the beginning of the 2001 – 2002 season for age groups of U12 and above:
· Competing teams shall locate themselves on the same field side
· Spectators enjoy the game from the opposite side
· Only coaches and team managers are to be with the teams
· Choice of side is with coaches (SP4,5 recommend teams between fields)
· Coaches or team officials are still responsible for spectator behavior
Both PGSA and PSRA see this is an important step in increasing the safety of the players as well as reducing or eliminating the harassment of players and officials. PSRA referees will be instructed to enforce this policy. All affected coaches will be notified of this change and PGSA will announce this on our website, newsletter, and in other communications.
We expect this new procedure to contribute to the enjoyment of the game by all. We are open to reviewing the reaction to this change at mid-season should any adjustments be required as we experience this change in structure for the teams and their spectators.
- PIM 002 – Playing Time
The subject of how much playing time players should be given at practices, scrimmages, league games, and tournaments has been discussed and implemented differently throughout the Club. The purpose of this PIM will be to document the policy of the Club regarding this issue.
Excluding ECNL and Premier U-12 and above, every player must play at least 50% of every game (averaged over the entire season). This applies to practices, scrimmages, and league play. One exception is disciplinary discretion available to a coach of any team. Playing time at tournaments is also an exception to this policy.
Adopted February 18, 2002; Amended 3/15/04; Amended 7/19/07; Amended 11/13/13
- PIM 003 –Concerning Open Boundaries
The subject of the number of “player transfers” (sometimes referred to as open boundaries) has been an issue with the Club. Our Constitution was amended in 2000 to say that “75% of the players in the Club” must be from Pleasanton/Sunol areas. The purpose of this PIM is to document the policy of the Club regarding this issue.
In addition to the limits described below, our philosophy as a Club is to train our local players effectively so that they can compete for and maintain a large number of spots on our competitive teams, especially at our older age groups. In fact, this statistic is one of the criteria upon which the Technical Director’s performance is measured.
The Pleasanton RAGE Girls Soccer Association (PGSA) policy on Inter-Club, Inter-League, or Inter-District player transfers is:
- Any player wishing to transfer from the PGSA Club to any other club/league/district will be granted the request during the annual tryout period. Once a player has committed to a team by registering with Pleasanton RAGE, they are expected to honor that commitment through the end of the seasonal year (until the team disbands after their final game). The player will not be permitted to officially transfer or drop from the team. She may choose not to play, in which case she is subject to the PIM 007, “Players Who Quit a Team.” All official Transfers and Drops during the year require Executive Committee approval. Players who have transferred or dropped and wish to be reinstated for the current year also require Executive Committee approval.
- Any player wishing to transfer to the PGSA Club will be welcomed to play in the Club, subject to the following provisions:
- Recreational Teams’ rosters must be comprised of at least 75% Pleasanton/Sunol residents
- The Pleasanton RAGE Competitive VP will work closely with the Technical Director to maintain balanced rosters to accommodate Pleasanton players as well as competitive excellence. There will be NO LIMIT on the number of non-Pleasanton residents that can be rostered on RAGE competitive teams (3rd/4th Level through Level 1).
- RAGE will maintain with this PIM a table illustrating the actual breakdown by team of Pleasanton and “non-resident” players. The table will be updated for the current soccer year after the team formation meetings that are typically held in May of each year.
2013-2014 Non-Resident Status by Team (Competitive Division Only)
Totals 176/538 or 32.7% non-resident players
Amended 2/17/2003, 3/15/2004, 2/17/05, 5/10/06, 7/19/07, 7/09/08, 10/20/09, 09/06/10,09/14/11, 09/24/12, 09/11/13
- PIM 004-Playing Up in Age
PGSA is a soccer club that is committed to the continued development and growth of players within the organization. While PGSA believes it is in the best interest of all players to participate within their age appropriate grouping, in some instances, medical or skill issues may determine the most appropriate level of play, best suiting a player’s development which will be determined on a case-by-case basis by the Club Technical Staff.
Players interested in playing up in age should be recommended by the Technical Staff to tryout for an older age group based on his/her observation of the player’s development and ability to impact an older team OR in the U-14 age group and above, the player may be selected by the Technical Staff to tryout for an older team in order to maintain a consistency in the actual “school year” grade of the player (i.e., team with ALL freshmen) subject to the player’s skill level.
For players to be selected to play on an “older age group” team, the Technical Staff must determine that they will be able to compete at that level.
Recreational players interested in “playing up” must first submit a written request to the Recreational VP. They will then be notified of an evaluation process conducted by Technical Staff to make this determination. In the event that the player is a Freshman in High School every effort will be made to place her with the U15/16 age group.
Exceptions to the above policy must be approved by the Executive Committee on a case-by-case basis.
- PIM 005 – Tryouts for Sick or Injured Players
Players attend annual tryouts for our Premier, Division 1 AC, and Division 3 teams. The purpose of this PIM is to document the policy of the Club regarding how to handle sick or injured players at tryouts who are unable to participate.
Players who are sick or injured and are unable to participate at tryouts will not be rostered (selected) for a Premier, Division 1 AC, or Division 3 team at the end of that age group tryout session. These players are required to attend a special tryout with the team at a future date once they have recovered from their sickness or injury. Based on this special tryout, the player will be placed on the appropriate team (Premier, Div. 1 AC, Div. 3, or Recreational). The Technical Director and appropriate Coach(s) will make this decision. Injured players must notify the Program Director, Tamie Shadle at firstname.lastname@example.org, prior to the first day of tryouts that they are sick or injured and can’t participate.
This PIM takes affect on May 20, 2002.
- PIM 006 – Refund Policy
Player’s circumstances may change between registration in the Spring and the start of the soccer season in the Fall. Family moves, or just a change in heart or circumstance are a few of the drivers of change. Because the Club incurs costs triggered by registration (e.g., administrative, equipment, staff, etc.) that increase over time, refund amounts will be reduced the longer that the player’s family waits to apply for the refund.
The following are the cut-off dates and amount of registration fee returned:
- Prior to June 30, 100% less $50.00 administrative fee
- Prior to August 1, 100% less $100.00 administrative fee
- After August 1, NO refund
- Prior to September 15, prorated refund for a season-ending injury with a doctor’s verification less $50.00 administrative fee
Refund requests must either be mailed to PGSA, P.O. Box 885, Pleasanton, CA 94566 or entered on the Rage website www.pleasantonrage.org using the refund form. Please include your mailing address, original amount paid, and daughter’s name and age group. Informing your coach or a board member is not an acceptable substitute for submitting a refund request through the mail or online.
Amended 3/15/2004; 3/31/2006; 5/10/2010; 6/24/2014
- PIM 007 – Players Who Quit A Team
Players who quit a team during the seasonal year must sit out that entire seasonal year. Returning to their team is not permitted. Their eligibility to resume play returns at the next season’s tryouts. However, quitting a team may affect the player’s selection to a team at those tryouts. This PIM affects all Competitive Teams in PGSA (Premier, Division 1 AC, and Division 3). Extenuating circumstances can be presented to the Competitive Vice President and Technical Director for consideration. These situations require Executive Committee approval.
This PIM takes effect on November 18, 2002.
- PIM 008 – Disciplinary Action - Coaches
Pleasanton Rage Girls Soccer Club will continually monitor teams and coaches for attitudes and behavior consistent with the club philosophy and guidelines. Any actions including, but not limited to the following, that harm or injure a child or that detract from the reputation of Pleasanton Rage Girls Soccer Club will result in the immediate suspension of a coach or coaches pending a review by the Technical Director and the Executive Committee of Pleasanton Rage Girls Soccer Club:
- Physical, verbal or sexual abuse/harassment of a player
- Physical or verbal abuse of an opponent (including players and coaches), a parent, a spectator, a referee or any other member of the Pleasanton Rage Girls Soccer Club
- Failing to discourage/discipline Pleasanton Rage Girls Soccer Club players who participate in physical or verbal abuse of an opponent (including players and coaches), a parent, a spectator, a referee or any other member of the Pleasanton Rage Girls Soccer Club
- Any action that affects the outcome of a game in an unfair or unjust manner
The review process will consist of the notification of a coach or coaches that a complaint has been received. The complaint will be reviewed by the Division VP, who will investigate the complaint and make the decision to either bring it before the Executive Committee or handle it at the VP level with a warning. If the complaint is brought before the Executive Committee, the coach or coaches will be given the opportunity to appear before the Executive Committee and respond to the complaint. After formal review, coaches will be notified of the outcome of the review process. If a suspension or termination is deemed warranted, a coach will be notified in writing of the disciplinary action and its duration. After completion of that suspension, a coach may be allowed to return to coaching on a probationary basis with a zero tolerance clause. If complaints are received at any time during that probationary period, the Division VP will bring the complaint before the Executive Committee, and the Executive Committee will review the matter. If the complaint is determined to be founded, the coach will be removed and not allowed to coach in any future season for PGSA.
Adopted 8/20/02 – Amended 3/17/09
- PIM 009 – Selection of Competitive Coaches
The PGSA Technical Director finds candidates through such means as resumes that are on file, by making personal contacts, or through notices in the Club newsletter or web site. Based on established selection criteria and consideration of prior survey input, the Technical Director makes his/her recommendations to the Executive Committee who shall then approve the selections or recommendations.
It is important to clarify our Club policy regarding parent coaches in our competitive program. We define a parent coach as a head coach or an assistant coach with a daughter on the same team that they are coaching.
In Division 1 Premier and AC
No parent coaches are allowed in any age group
In Division 3
No restrictions on parent coaches in any age group
With Executive Committee approval, exceptions to the above policy may be made.
- PIM 010 – Reimbursement for Continuing Education of Rage Coaches
Coaching certification begins at the state level with introductory courses that cover the elementary principles of coaching and prepare interested coaches for the 36-hour “D” License course. All state licenses are non-expiring. Please contact your state youth association for information on these courses. All RAGE coaches are eligible to have the fees associated with these courses reimbursed at a rate of 100%.
National “A”, “B,” and “C” courses consist of seven days of instruction and two days of extensive oral, written, and practical examinations. The “A” License is valid for a period of four (4) years. “A” Licensed coaches must participate in the USSF Continuing Education Program (CEP) in order to keep their license current. The “B” and “C” Licenses must retake the “A” course and pass the examinations in order to be awarded the “A” License.
If a coach decides to take the USSF “A”, “B,” or “C” courses, or the NSCAA equivalent courses, the RAGE Club will cover the tuition of the coaching school, on the following basis:
- RAGE full-time Staff coaches will be reimbursed for 100% of tuition and travel. The travel itinerary is subject to pre-approval by the Director of Coaching and the Competitive VP.
- Independent Contractor coaches and part-time Staff coaches will be reimbursed for 75% of the cost of the license, but these coaches will be responsible for travel and incidental expenses.
- Reimbursement for goalkeeping licenses will be on the same basis as Item 2 above.
- Recreational coaches will be reimbursed 100% for licensing classes for any state license level. Travel and incidental expenses will be the responsibility of the coach.
- Any Competitive coach will be expected to write a summary of their educational experience and make a brief presentation at a coach’s meeting.
- All reimbursement for coaching licenses is subject to prior Director of Coaching approval. At the discretion of the Director of Coaching and the Competitive VP, the remaining 25% of the cost of the license course for an Independent Contractor or part-time Staff member may be reimbursed one year after completion of the course.
Amended 4/21/2005, 1/19/2006, 3/31/2006, 10/08/2007, 3/18/2014
- PIM 012 – Rage Travel Policy
The goal of this PIM is to clarify our Club policy regarding teams traveling to tournaments.
When two or more Rage teams are traveling to the same tournament, it is expected that they will stay in the same hotel.
To support this policy, the Rage Club will appoint a volunteer to coordinate obtaining quality accommodations at a reasonable cost.
Each team coach is expected to establish the appropriate behavioral standards for their team while traveling and staying at hotels (this includes following all hotel rules) and should reinforce these standards with both the players and their parents.
There will be a time set by the coach for a curfew (typically no later than 11 PM) and a time set for lights out for each evening that the team stays in a hotel on an age appropriate and situation appropriate basis.
Attendance at team meetings is mandatory. Coaches should set the time for the initial team meeting at a hotel in time for parents to make travel arrangements that allow the player to get there on time.
Team meals are strongly encouraged to promote team chemistry, team unity, focus, and punctuality.
The coach will set specific meeting times and places for departure to the field for games or training or to travel to team events such as team meals. Players and coaches are required to wear seat belts when traveling in vehicles to team events.
Players are encouraged to room together with appropriate adult supervision.
Violations of behavioral standards that reflect poorly on the Rage Club are subject to discipline.
This PIM takes effect on March 15, 2004.
- PIM 013 – Code of Conduct
RAGE has espoused the practices of Positive Coaching Alliance which, in part, call for honoring the game of soccer by respecting players, other parents and referees as we would like to be respected in our daily lives. The vast majority of participants display good sportsmanship and honor the game. Unfortunately, there have been instances at soccer games or practice sessions when adults, and even players, do not behave in a manner commensurate with our goals of honoring the game. In fact, there have been some instances when abusive and threatening language or actions have been precipitated toward League officials, referees, other players and volunteers. At the time of team formation, every player and parent, as representative of her/ his family, who registers a player is expected to initial or sign a document acknowledging an understanding of this Comprehensive Code of Conduct, what behavior is expected and what behavior is not acceptable.
You are a representative of the Pleasanton Rage and the city of Pleasanton. Your actions have an impact on how our community is viewed by others.
Consequently, you are expected to:
- Avoid inappropriate behavior during practice, games, team or club sponsored events, tournaments and travel (e.g., theft, alcohol or substance abuse, violent or destructive behavior, etc.)
- Avoid the use of performance-enhancing steroids.
- Adhere to the rules as set forth by the club, and as detailed in the Code of Conduct.
- Conform to the rules of the game.
- Never argue with or complain about the referee’s calls or decisions.
- Control your temper and most of all, resist the temptation to retaliate when you feel you have been wronged.
- Be a good sport by cheering all good plays by all participants in a game.
- Treat all PGSA players, the opponents and their families, as you would like to be treated.
- Remember that the goals of the game are to have fun and for the players to improve their skills.
- Cooperate with all coaches, PGSA players, opponents, the referees and club volunteers.
In addition, players are expected to:
- Play for the fun of it, not just to please your parents or coach
- Concentrate on playing soccer and on affecting the outcome of the game with your best effort. Work equally hard for your team as for yourself.
- Be ready to play at all practices and games
- Take responsibility for your uniform and equipment and, most importantly, your behavior.
The role that the parents play in the life of a soccer player has a tremendous impact on their experience. In addition to the above applicable standards, the parents are expected to:
- Not force an unwilling child to participate in sports.
- Remember children are involved in organized sports for their enjoyment.
- Teach your child always to play by the rules.
- Teach your child that hard work and an honest effort are often more important than a victory.
- Help your child work toward skill improvement and good sportsmanship in every game. Your child will then be a winner even in defeat.
- Do not ridicule or yell at your child for making a mistake or for losing a game.
- Set a good example. Children learn best by example.
- Do not publicly question referee judgment and never their honesty.
- Recognize the value and importance of coaches, referees and officials and give them their due respect.
- Support all efforts to remove verbal and physical abuse from youth sporting activities.
- Allow the coach to direct the play of the game.
- Remember that your daughter’s involvement with soccer is a long-term growth process.
Interaction at Sporting Events
- Parents are to serve as role models when interacting with players, referees and other parents. That means that at least parents should encourage players of both teams.
- Parents should not “coach” their daughters or other players from the sidelines. Often such coaching is well intentioned, but such coaching is a distraction to the players and may conflict with instructions given by coaches.
- Parents may not disagree or argue with officials’ calls. To do so provides improper role modeling and may lead to an escalation of tension that is present at an event. Officials are empowered to remove the violator from the field of play at their discretion.
- Violation of the field of play by a parent with the purpose of challenging a referee, player or coach will never be tolerated. The referee is empowered to eject the offender from the field and the sporting facility.
- No mechanical noise devices may be used.
- We will be using spectator lines along the field of play. Those lines should be respected especially for safety reasons.
- RAGE respects the Codes of Conduct developed by CYSA, the US Soccer Federation and US Club Soccer. The rules specified therein will be applied.
- If parents observe behavior that is inappropriate, it would be helpful if that person assisted by trying to defuse the situation. Otherwise, a RAGE official may be in the area and can serve as a mediator. Some RAGE officials may wear shirts identifying them as such.
- Improper behavior may be reported later to the Club.
- Unfortunately, it may be necessary to summon the police. That will be done if needed to protect spectators, officials or players. The non-emergency telephone number for the Pleasanton Police department is 931-5100.
Interaction with Club Officials or Volunteers
- Just as at sporting events, away from the fields of play no parent/guardian or other spectator may interact with a volunteer in a threatening or intimidating manner. The Club will not tolerate inappropriate behavior and volunteers have been instructed to summon police in the event of threatening or intimidating behavior.
- E-mail addresses of Board Members are published on the website. Please restrict communication with volunteers or Board Members to e-mail. Volunteers and RAGE officials have the rights of privacy and we ask that those rights be respected. The volunteers of RAGE will review their e-mail as often as practicable and reply. The use of e-mail will allow the RAGE official to provide the questioner with more thorough information.
- The rights of privacy and common courtesy of volunteers should be respected. Please refrain from telephone calls to places of business at any time or residences at inappropriate hours (not after 8 PM).
The Pleasanton Rage coaches are expected to serve as teachers and leaders whose actions and attitudes set the tone for the players and the parents. In addition to the above applicable standards, the coaches’ code of conduct includes:
- Never encourage or condone the use of performance-enhancing steroids.
- Be reasonable in your demands on the young players’ time, energy, enthusiasm and performance on the field.
- Impress upon your players that they must abide by the rules of the game at all times.
- Develop team respect for the ability of opponents and for the judgment of the referees and opposing coaches.
- Ensure that your players soccer experience is one of fun and enjoyment (winning is only part of it). Players should never be yelled at or ridiculed for making mistakes or losing a game.
- Set a good example and be generous with your praise when it is deserved. Children need a coach they can respect.
- Keep informed about sound principles of coaching, growth and development principles relating to children.
- Enlist the support of your team’s parents in your efforts to instill the proper attitudes and values in the players.
- Check equipment and the facilities that you use. They should meet safety standards and be appropriate for age and ability of your players.
- Follow the advice of a physician when determining when an injured child is ready to play again.
- Competitive coaches must adhere to regulations for expense reimbursement as set forth in the Treasurers Handbook.
The Pleasanton Rage Board of Directors are responsible for providing the direction and organization for the Club, and whose decisions and actions will set the tone for the rest of the members. In addition to the above applicable standards, the Board members are expected to:
- Never condone, encourage or endorse the use of performance-enhancing steroids.
- Remember that the Board exists for the benefit of the players and not the egos of adults
- Conduct the business of the Club with honesty, integrity and openness
- Ensure the Club conforms to the rules established by itself, Al Caffodio District III, GSSL, CYSA-North, USYSA and FIFA and other governing bodies
- Make decisions for the good of the Club, not one’s personal agenda
- If a player does not conform to the Code of Conduct, the player’s coach is expected to meet with the player and/or parents and agree to corrective action. In the event of no agreement as to corrective action, the coach, player and/or parent may request the Divisional VP to participate in discussion leading to an appropriate course of action. If no agreement is reached the Board of Directors or its appointed representative will have power to make a final and non-recourse determination of the action to be taken, except as set forth in “Hearing” and “Appeal”.
- If a parent does not conform to the Code of Conduct, the parent is expected to meet with the Board of Directors or its appointed representative and agree to corrective action. If no agreement is reached, the Board of Directors or its appointed representative will have power to make a final and non-recourse determination of the action to be taken, except as set forth in “Hearing” and “Appeal”.
- If a coach does not conform to the Code of Conduct, the coach must meet with the Technical Director and, if necessary, the Divisional VP to determine corrective action. If no agreement is reached the Board of Directors or its appointed representative will have power to make a final and non-recourse determination of the action to be taken, except as set forth in “Hearing and Appeal.”
- If a Board Member does not conform to the Code of Conduct, the Board Member must meet with the Board or with its representative as established by the Board’s Executive Committee to agree to corrective action. If no agreement is reached the Board of Directors or its appointed representative will have power to make a final and non-recourse determination of the action to be taken, except as set forth in “Hearing” and “Appeal”.
- If a spectator is removed from the sporting venue, the Board of Directors or the Executive Committee of the Board may advise the unruly spectator that he/she may not attend future sporting events.
- If the spectator who was removed does not comply with restrictions placed on her/his participation, the player(s) of that spectator may be removed from the roster of her team for a limited time or indefinitely.
- The same disciplinary action may occur if a parent/guardian acts inappropriately away from the field.
Disciplinary action may include temporary or permanent exclusion from membership of the Club, without any repayment of fees or costs associated with participation in Club activities.
Hearing and Appeal
- A parent, guardian, coach or Board member may request a hearing of the decision to temporarily or permanently forbid participation at a soccer-sporting event. That person may appear at a regularly scheduled Board Meeting or one convened specifically for the purpose of a review. That portion of the meeting may be closed to the public at the request of the party who has requested the hearing.
- The hearing, once requested, must be held promptly, within one week if possible. All information must be presented at the hearing.
- The hearing will follow the guidelines set forth by CYSA and the US Soccer Federation.
- The decision of the body of the Board chosen for this purpose will be in writing and presented to the person requesting the hearing and will be maintained in the records of the Club.
An appeal is not a hearing. It is a review of the hearing decision and will be based on the process established by CYSA and the US Soccer Federation. The party who is the subject of the hearing does not have the right to present any further information. The appeal will consider only the information contained in the record of the hearing. The appeal will be presented to an independent body, which may consist of Board members. Beyond this appeal process, the involved party may appeal to the District Office of CYSA.
This PIM takes effect on January 27, 2005.
- PIM 014 – Rage Volunteer Program
The Pleasanton RAGE Soccer Club serves our youth through the involvement and dedication of literally hundreds of adult volunteers. This club operates by your efforts, and our daughters enjoy a rich and rewarding soccer experience thanks to people like you. With this in mind, we are continually in need of assistance throughout the year. To fill this need, the club has a Volunteer Program and members are encouraged to donate their time in one of two ways.
- Volunteer for a position in the club (usually involves at least 12 hours)
- Perform one of the volunteer activities (up to 4 hours)
Not only do club members derive satisfaction from helping our kids, they are refunded their $25 volunteer fee upon completion of the approved volunteer activity.
Club Volunteer Positions
Rage Board Member Coach Rage Board Committee Member Assistant Coach Age Group Coordinator Special Board Appointment Referee (4 game minimum)
Individual Volunteer Activities
Registration Opening Day Parade Field Sweeping Spring Soccer Golf Tournament Back Office Support Volunteer Activity Coordinator Team Placement Support Other: contact Volunteer Director: email@example.com
Sign up for volunteer positions and activities at Registration or contact RAGE Volunteer Director at firstname.lastname@example.org.
Reimbursement of the Volunteer Fee:
Reimbursement of the Volunteer Fee:
Once you have completed your volunteer work, download the Volunteer Reimbursement Form from the club web site, have it signed by a club representative in charge of the approved volunteer activity and send to:
c/o Valley Plumbing Home Center, Inc.
272 Rose Ave.
Pleasanton, CA 94566
Note : individual team responsibilities (such as publicity, treasurer, snacks, etc.) do not qualify for reimbursement.
Volunteer Fee Reimbursement Form
Amended July 7, 2007
- PIM 015– Handling of Cash and Valuables
The Club Officers and Directors and their Appointees occasionally have need to handle cash, sometimes of considerable sums. It is policy for receipts to be signed in the event that cash change hands from the Treasurer to other Club members or their Appointees. That receipt is to be retained by the Club Treasurer. Quite often, cash will be handled by the vendors of RAGE merchandise. In addition, considerable sums may be handled for payment to referees for tournaments, jamborees or other events. Cash is handled by vendors at snack bars and other concessions throughout the year.
It is recommended by this PIM:
- Care be taken in the handling of cash
- Utilize checks in the payment to vendors whenever possible
- Reduce the amount of cash transferred
- Cash be deposited as quickly as reasonable
However, it is likely that there will be instances during the year when cash must be handled by Officers, Directors or their Appointees. It is the purpose of this PIM to make clear that such people will be indemnified by the Club for lost or stolen funds. It is the responsibility of the handler of funds to report lost or stolen funds immediately to the Treasurer and President of the Club. In addition, a police report must be filed promptly and made under oath. If the handler of cash has homeowners insurance or other insurance that covers loss or theft, the handler will file for the maximum permitted recovery from her/his insurance company, recognizing and accepting that an increase in insurance premium may result and will be entirely the responsibility of the handler of cash. Handlers will be informed of this stipulation before they are asked to take on the responsibility.
There are many instances when merchandise or equipment of considerable value is stored or moved between locations. It is the intent of this PIM to indemnify Officers, Directors and their Appointees against loss, theft and damage beyond the amount recovered through homeowners insurance or other insurance polices as set forth above. Exceptions may be made to indemnification if a signed agreement is executed with the holder of property. For example, a coach may be held responsible for the return of a goal in workable condition after a practice session or season.
No Club Officer or cosigner of Club accounts is authorized to use a debit card linked to Club accounts.
If a criminal act is admitted or determined in a Court of Law, indemnification will be nullified for those who committed the crime.
Adopted 10/20/05, amended 09/13/13
- PIM 016 – Fundraising Guidelines
The Board of Directors of Pleasanton Girls Soccer Association realizes that the cost of playing soccer can be quite high, especially for Division 1 teams, which may have tournaments that require considerable travel and multi-night stays. Consequently, we have encouraged families to undertake fundraising activities.
The Club believes it has established a reputation in the Community for being a responsible citizen and intends to maintain a good relationship with the population as a whole. In some ways, fundraising may seem invasive, so we intend to minimize any such appearance. We will insist that fundraising by families in the Club be driven by the concept of financial assistance being provided in return for goods or services conveyed by the RAGE family. Standing on the street corner asking for donations is not acceptable, in general. Selling a product at a reasonable price, such as frozen cookie dough, is an acceptable service with a product being exchanged for payment. Organizing a car wash is another acceptable example as a service is provided in return for a contribution.
Any time a family or a team undertakes a fundraising effort in the name of a RAGE relationship, it is necessary to ask a representative of the Board for approval. The request should be sent to Ross Stonesifer at email@example.com. Should the fundraising effort be ongoing, such as the sale of frozen cookie dough, no further permission is required unless the representation of need changes.
An exception to solicitation without an exchange of goods or services might be to assist in a team paying for travel to Regionals or Nationals. Such a fundraising venture must be approved by the Board.
If a Team undertakes the fundraising, the proceeds should go to the Team Treasurer for allocation to individual accounts in a previously agreed manner. If an individual undertakes the fundraising, it would be best for the funds to go to the Team Treasurer. That may assist an individual in receiving proceeds in a tax free manner, although the Club does not represent to anyone that any fundraising will be tax free to the recipient. Individuals are urged to consult their tax advisors as to treatment of any financial gains from fundraising.
Pleasanton RAGE Training Shirt Sponsorship
- The cost of sponsoring a Rage team Training Shirt shall be $500 for a year (or partial year) as outlined below. A maximum amount of $1500 is required if a sponsor wants exclusivity.
Terms of the Sponsorship
- All sponsors of Training Shirts must be approved by the RAGE Board
- The effective date of the sponsorship will be for a period of 1 year – commencing on July 1st and ending on June 30th of the following year.
- A sponsorship can begin at any time during this time period, but if started part way into the year will end on the next June 30th
- Team to which the sponsorship applies will be during the summer training season, the fall league season, and the State Cup season.
- Spring leagues, spring academies will be covered separately, and may be an additional opportunity for sponsorship.
- Sponsors may elect to sponsor more than one team, and need not have a daughter participating on a RAGE Team
- No more than 3 sponsors will be allowed on a Training Shirt during any sponsorship period
- Training Shirt must be the identical style used for training by all Rage teams. Any change or substitution requires the approval of the Rage Board.
- Sponsors may choose to anonymously sponsor the Training Shirt – meaning to pay the fee, but not put any logo on the shirt. It shall be at the anonymous sponsor’s discretion whether to count the ‘blank’ logo towards the maximum count of 3 sponsors with printed logos on the Training Shirt.
- Sponsorship amounts are to be deposited into the team account and shared equally among all team members
Specifics of Logo and Location
- Company logos, etc. can either be on the back of the Training Shirt or on the sleeves. If the logo is on the sleeves, the same logo may be placed on both sleeves and will only count as 1 sponsorship
- The colors of the logo should preferably be the same colors as the print of the rest of the Training Shirt. A secondary choice is black. Use of any other color than these 2, requires the approval of the RAGE Board.
- Logos should not be any larger than approximately 36 square inches
Requirements of Teams
- Teams will be required to wear the Training Shirt with the sponsor(s)’ logos for period of time that the sponsorship is in effect
- Teams will get new Training Shirts should a new sponsor(s) donate during the sponsorship period.
- New players to a team or players with lost/stolen/missing Training Shirts will make a ‘best effort’ to ensure that the Training Shirt with the sponsor(s) logo is obtained.
- PIM 017 – Sideline Behavior
All spectators must treat referees, players, each other, and opposing teams with respect at all times, at all venues, and at all levels of competition. The Club has imposed a zero-tolerance policy concerning any and all negative comments and/or attitude while on the sidelines. If a negative situation arises and cannot be resolved after a one-on-one conversation between the coach and the spectator, then the following actions will apply:
- There will be a verbal warning of the following consequences, and expectations will be established.
- If there is a second situation, the spectator will be given a probationary period. A Club representative will be asked to attend the game to observe the sideline behavior. The spectator will be required to attend a Positive Coaching Alliance session at their own expense.
- If a third situation arises, the spectator will be suspended from a game or games depending on the situation. Also, the spectator will be required to meet with the Board to address the situation.
- After the probationary period, if there are continuing concerns, the final step will be to remove that individual’s daughter (player) from the Club.
NOTE: The City of Pleasanton forbids the consumption of alcoholic beverages in City Parks. The RAGE Club supports this rule and has imposed a zero-tolerance policy concerning any RAGE spectator caught breaking this rule, not only in Pleasanton, but at any and all game venues where RAGE teams are competing.
Adopted September 20, 2008. Amended 3/27/14, 05/13/14
- PIM 018 – Financial Investment Standards
Preservation of capital is the critical criterion for investment by the Pleasanton Girls Soccer Association Club Treasurer. For that reason, only securities with very limited, near term maturity (measured in a few years) should be considered for investment. Ease of access is another important criterion, which means a local bank(s) should be the primary depository for funds. The Board of Directors of the Pleasanton Girls Soccer Association authorizes Ross Stonesifer, Treasurer, as the sole party authorized to transact business in the Pleasanton Girls Soccer Association account in accordance with Policy Interpretation Memorandum 018. The Club Treasurer should have some scope for investment recommendations depending on her/his professional experience, but a vote of the Board is required to place investments outside of the following parameters.
Cash: A checking account with a local bank(s) (FDIC-insured) will be maintained to conduct the business of the Club
Money Market Fund or Savings Account: Such an account may be used as a substitute depository for cash, given the modestly higher yield than a checking account.
Bank Certificates of Deposit: This is the preferred investment vehicle for Club assets. The Club Treasurer will have discretion on the maturity of investments, recognizing that prompt access to funds may be required.
Treasury and Corporate Bonds: The Club Treasurer must seek approval of the Board to invest in these instruments, even though the risk of capital if held to maturity is negligible for Treasuries. The market risk to capital should limit this type of vehicle to less than one-fourth of total capital on the Club’s balance sheet. Corporate bond investment should be limited to AA-rated bonds or bond funds that invest primarily in AA or better corporate or government issues. Maturity of these funds should be less than five years.
Equities, Venture Capital, Private Placement Investments and other Investments: The Club Treasurer will never invest in these types of vehicles without a vote of the Board of Directors, given the risk of loss in nominal capital.
The Club may have a need for debt instruments to fund major capital projects, like lit, all-weather fields. The Club Treasurer is authorized to negotiate a loan from lenders, preferably local banks, but must seek approval of the Board of Directors. Signatures of the Club President and Club Treasurer, among others as determined by the Board of Directors must be obtained to secure the loan.
Adopted 11/12/2008 Amended 1/24/11 Amended 1/9/13
- PIM 019 –Guest Player’s Travel Expenses
Injuries and absences may affect the ability of a Coach to field a complete team at a tournament. In that event, the Coach may invite a “guest player(s).” The guest player may be from another RAGE team or from a non-RAGE team, but all appropriate paperwork must be presented to the Team Manager in advance of the tournament. The Coach should communicate to the guest and her parents the expectations of the Club in regards to travel and costs. The fact that there might be a guest player(s) at a tournament should be communicated to the team.
The family of the guest player will pay their own travel costs, including any airfare or carfare for the guest. Also, the family will incur a pro rata share of hotel expenses and any other charges calculated by the team Treasurer, including the Coach and Trainer travel reimbursement. The tournament application fee will NOT be included in the shared costs. Functions such as team dinners (apart from orders from a menu, which are allocated individually) will be included in the shared costs. Prior to the tournament, the team Treasurer will be responsible for collecting an estimated amount of these expenses. The Coach may not unilaterally make exceptions to cost sharing as stated in this PIM.
ECNL Specific: Any player (rostered on another RAGE team or otherwise) added to an ECNL roster will incur a pro rata share of ALL costs of an event, as that player is included on the team’s roster for all ECNL play in a given year. Should this same player who was added not attend a subsequent ECNL event, that player will not incur any costs for subsequent team play, unless that player has accepted a spot and costs, such as airfare, have been incurred. That player is expected to travel with the team, unless the player does not reside in the Bay Area. Exceptions to a guest player traveling with the team may be made by the Technical Director.
- PIM 020 –Injury Related Dues Payments
Background: When this PIM was first written many years ago, there was considerable debate about why we needed such a policy. Before its writing, there was little discussion ever about waiving fees. The answer almost always was “no.” In significant part, requests were from Recreational parents who felt that missing 2-3 games because of a sprain or very minor injury justified return of the registration fees. It often did not suffice to be told about all the costs and time that had been committed to a player who suddenly could not attend the last game or two. As a final gesture, we often would compensate a player for spring soccer, for example. In most instances, the mentality of Comp parents was that injuries happen and that the player would be returning to the team when ready. Besides, play was not just a few fall months. The PIM was written after we had a season with a number of ACL tears and more serious injuries. To differentiate between an ACL tear and a sprained ankle (which could be painful and serious), the Board debated for months whether season-ending was a meaningful phrase or whether we needed to make a list of injuries that would suspend training fee payments. The decision was to leave to doctors the severity of an injury as defined by time off the field. The PIM seemed to work well for about five or six years.
ECNL soccer is so much more expensive that it seems time to limit the financial exposure to a more reasonable metric, not four months, which could translate into a loss of $800 plus. I am not sure $400 ($200 for a non-ECNL team generally) is the right amount, but it does seem to me that setting a two-month limit on an injury will prevent requests for a fee waiver for bad colds and black eyes.
PIM 020: Major Medical-Related Dues Suspensions
This Policy statement will define the circumstances under which the Club will waive training fees and/or refund a portion of registration fees. There will be no fee waiver for minor injuries or other conditions, such as a sprain or minor break, as the duration of suspended participation is minimal. The fees waived will be based on the duration of the medical condition related to the length of the “season.” We have changed this PIM from “Injury-Related Dues Payments” to “Major Medical-Related Dues Suspensions” in recognition that other medical conditions may occur beyond the control of the player, including various illnesses, cancer, amputations, pregnancy, mental or emotional conditions, just to name a few similar considerations. This is a guideline for the Club Treasurer or other Officer.
Recreational Team fees are generally registration fees. The pro rata refund will consider a $60 value of uniforms and our affiliation (CYSA) fees, etc… as non-refundable.
Competitive Team training fees cover the training period from July 5th through State Cup (or Regional/National play) for most teams. Training for the ECNL/EGSL Teams (U12-U18) spans twelve months except for a break during the high school soccer season. Fees from the date of the injury or other, as determined by a doctor, will be waived if a player incurs a season-ending injury or other, which prevents game and training participation for a minimum of two months. Judgment about a player’s fitness is based on a doctor’s statement.
Season-ending injuries or other, and the related fee waiver, would be conditions that cause a player to be unable to participate in any way in practice. For example, if a player sustains an ACL tear and cannot engage in any field activity for six months, but then can begin the rehab program with some field work, the waiving of fees will be based on the six months period. The player would be responsible for payment whenever she can take the field in any capacity, as permitted by a doctor.
The procedure will be for the parent of the player to mail a dated doctor’s note to the Club Treasurer. The date of the note will start the clock for the waiver. The Treasurer may ask for periodic updates. No waiver or refund will be provided unless the family is current with any other debts to the Club or Team.
It must be clear to all that the Club may choose to replace a player who cannot play for an extended period of time. There is no obligation to return an injured or otherwise impacted player to team status when cleared by her doctor
There is a benefit to a player coming to practice, helping the coach, supporting the team at games, and fully participating in non-field activities.
Adopted 12/01/2009, Amended: 09/12/12, 05/13/14
- PIM 021 – Concussion Policy
The Pleasanton Girls Soccer Association (RAGE) recognizes the need for increased awareness regarding concussions. RAGE has created the following Policy to provide Competitive and Recreational coaches, officials, parents, and players with guidelines for recognizing signs of a concussion, procedures to follow when a concussion is suspected, as well as policy concerning the return to play for an affected player.
Concussion is well known to be a common injury in soccer. Concussions range from mild to severe and can occur at any age, and under varying circumstances.
A concussion is an alteration of brain function that can typically come from a blow to the head, but can also occur when sudden forces are applied elsewhere on the body and the forces are transferred to the head. For instance, a blow to the chest can cause a concussion. Loss of consciousness is a key, but NOT a required factor in the diagnosis of concussion. An individual may be concussed without a loss of consciousness. A player showing signs of a concussion must be removed from the field and kept out of the training session or game.
Recognizable signs of concussion include:
- Short-term memory loss. The player doesn’t remember the immediate past: the injury, the action that preceded it, the score of the game, or who last scored.
- Poor physical coordination. The player seems “out of sync” physically or verbally with teammates, or appears to be having difficulty moving with ease around the field.
- Slurring or incoherent speech. The player’s words are slurred, or the player says or repeats phrases or sentences that make no sense.
- A blank stare or display of disproportionate emotions.
Simple questions can be asked to further assess the player. “Simple” means exactly that. The questions should elicit easy and obvious answers. For example, “What’s your name?” “Where are you?” “Why are you here?” Alternatively, the player could be asked to follow simple directions, such as “put your gear down” or “stand next to me.”
A player showing any of the aforementioned signs of a concussion must be removed from the field and kept out of the training session or game.
Additionally, the player must be observed carefully for at least the next 30 minutes for any additional signs of concussion. Nausea and vomiting, disorientation, dizziness, momentary loss of consciousness, amnesia or persistent confusion can indicate a more serious concussion requiring medical attention.
In addition to the standard response for suspected concussion, if any of the following is observed by any coach, player, official, or spectator following physical impact, immediate, qualified emergency medical assistance should be obtained. It is important to choose to err on the (recommended) side of caution.
- The athlete goes limp, even for an instant.
- The player’s eyes are closed and the player does not or apparently cannot open them.
- The player is unresponsive to voice commands, questions or statements.
- The player is unresponsive to tactile stimulus, such as a sharp hand or finger squeeze.
RETURN TO PLAY
A player who has sustained a concussion or has lost consciousness at any time during a game or practice should not play, practice, or take part in physical activity until she has written clearance from a qualified healthcare provider who has administered a neurological examination. A graded return-to-play protocol must be followed prior to resumption of full sporting activity. An athlete must be symptom-free at rest and with exercise prior to return-to-play.
An accurate diagnosis is the purview of qualified medical personnel.
If in doubt, sit the player out.
The links below are for information provided by the Centers for Disease Control and Prevention (CDC). Their “Heads Up: Concussion in Youth Sports” initiative gives coaches, parents, and players facts about concussions, signs and symptoms, and suggestions for prevention and treatment.
Heads Up online training video:
Coaches Information Fact Sheet:
Parents Information Fact Sheet:
Players Information Fact Sheet:
- PIM 022 – Guest Players (Competitive Division)
If a RAGE player is asked to be a “Guest Player” for a team from another soccer club, that request will be taken into consideration if, and only if, the coach of that other soccer club directly contacts the RAGE age group coach, or the Director of Coaching, at least two (2) weeks prior to the event. Final approval will be made by the Director of Coaching.
- PIM 023 –High School Soccer
Pleasanton RAGE recognizes that a player’s decision to participate in High School soccer is an important, personal decision. With that in mind, Pleasanton RAGE would like to assure our Membership that we will support a player’s decision regarding their participation in High School soccer.
We will update our financials monthly, but we would like you to understand that the nature of our business is very seasonal. We collect Registration Fees and Competitive Team Dues well in advance of compensation costs which are relatively constant throughout the year. As a result there may be an appearance of a suplus or deficit at times, which are not representative of a twelve-month outlook. Our budget of fees and costs is based on both Rec and Comp soccer breaking even for the year.
Ross Stonesifer, Treasurer
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Board of Directors Meeting Minutes
The RAGE Board of Directors meets as necessary (typically monthly) throughout the year. Meeting minutes are archived below.
Board of Directors Information
The Board of Directors is composed of the Executive Committee and other elected Directors. The slate of candidates is presented annually at the September Board meeting. Nominations from the floor may be made at the Annual General Meeting (AGM) in October. The candidates for the Board of Directors’ positions are elected in November to take office on January 1 of the following year and serve for a term of two years. For a description of specific Board of Directors positions, please refer to the “Constitution” and “Bylaws” under the “GOVERNANCE” tab.
If you, or someone you know, is interested, please email firstname.lastname@example.org.
The following documents are needed for your review and application to become a Pleasanton RAGE Board member