Bylaws

2:01 Board of Directors

2:01:01

Any member of the Board of Directors may be removed from office for cause by a two-thirds (2/3) vote of the Board of Directors.  Some examples of causes for removal are:

A. Unexcused absence from three (3) or more consecutive regular Board of Directors meetings.

B. Failure to perform duties as defined in the Bylaws for which said member was either elected or appointed.

C. Being found guilty of conduct deemed as detrimental to the operation of this Club.

2:01:02

In the event of resignation or removal of a Board member or vacancy of a Board position for any other reason, a successor shall be selected by majority vote of the Board of Directors and serve for the remaining term of the office for which appointed.

2:02 Executive Committee

2:02:01 Responsibilities of the Executive Committee include:

A. Enforce and interpret the Constitution, Bylaws, General Procedures, and PIMs and all applicable rules and regulations of any affiliated association.

B. Administer the property and management of the Club.

C. Prepare a fiscal year budget with each division of play being self-funded for approval by the Board of Directors.

D. Shall appoint Board Members-At-Large as needed to ensure the efficient administration of its affairs.  Shall define duties and responsibilities of all current Members-At-Large in the Bylaws.

E. Shall act on behalf of the Board between meetings of the Board.  Shall make temporary procedures or policies for specific cases or occasions not provided for in the Constitution, Bylaws, General Procedures, or PIMs, but which are deemed necessary to carry out the objectives of this Club.  Shall report all such matters at the next Board of Directors Meeting for ratification.

F. Shall appoint such other officers as the affairs of the Club may require, each of whom shall hold office for such periods and have such authority and perform such duties as the Executive Committee may from time to time determine.  Special Appointment positions shall be non-voting.

G. Shall appoint Board members to represent the Club at PYSL Board of Directors meetings per PYSL Bylaws.

H. Have the authority to suspend, bar completely, or otherwise discipline any player, coach, manager, team assistant, parent, or guardian from any member team or from this Club.

I. Shall manage all inter-club and intra-league transfer and release of players.

2:02:02

President: Shall preside over all meetings of the General Membership, Board of Directors, and Executive Committee.  Shall cast a vote only in the case of a tie.  Shall act as official representative of the Club. Shall attend or delegate attendance to CYSA North meetings and District III PresidentsŐ meetings. Shall represent PYSL/PGSA at District III Board meetings as follows: primary (odd years) or delegate (even years).  Shall maintain an annual plan of operation.  Shall appoint committees and their chairperson in accordance with the provisions of Section 2:09 Committees and subject to the approval of the Executive Committee.  The President shall be an ex-officio member of all committees. Shall have ultimate management responsibility for all Club employees including the Technical Director and Technical Staff members. Oversight includes all RAGE affiliations, sponsorships and contracts, including, but not limited to, US Club Soccer, USYSA, CYSA North, District III, BUSC, PSRA and PASS, City of Pleasanton and Pleasanton Unified School District.

2:02:03

Competitive Vice President - Vice President for the Competitive program, which includes Premier, Division 1 AC, and Division 3 programs: Shall administer the Competitive Programs and oversee the representative(s) from PGSA for the District III Games Committee, Golden State Soccer League (GSSL) Committee, and the various leagues within which the competitive teams play.  Shall organize and conduct player placements in conjunction with the Technical Director and Staff.  Shall manage the team selection process with the assistance of the Technical Director and Staff.  In the absence of the President, shall preside at meetings of the Board of Directors or Executive Committee.  Shall generate a yearly Tactical Plan for approval by the Executive Committee.  Shall be responsible for developing and administering an annual budget for the Competitive programs.  Shall chair the Premier, Division 1 AC, and Division 3 ParentŐs Meetings and report meeting highlights at the next Board of DirectorsŐ meeting.  Shall monitor the progress of the training programs at the Competitive levels.  Shall be responsible for equipment used within the Competitive programs including uniforms, training goals and equipment, etc. Oversight also includes Letters of Intent Signing Night, RAGE College Showcase, Soccer City Warm-Up and Youngers Tournament, Club participation in Association and State Cup and Ratification of Technical Directors coaching selection. Shall have management responsibility for the following position: Competitive Associate.

2:02:04

Recreational Vice President - Vice President for the Recreational Program: Shall administer the Recreational program.  In the absence of the President and Competitive Vice President, shall preside at meetings of the Board of Directors or Executive Committee. Shall be responsible for developing and administering an annual budget for the Recreational program.  Shall appoint and assist Age Group Coordinators (AGCs) with the formation of Recreational teams and recruit Recreational coaches as needed.  Shall be responsible for Recreational player and coach training programs and the coach and player evaluation process.  Shall conduct AGC and Coach Orientation programs prior to beginning of the Recreational season.  Shall develop and distribute AGC and CoachŐs Manuals for the Recreational program.  Shall monitor the progress of the training program at the Recreational level.  Shall work closely with Age Group Coordinators to insure efficient communication with Recreational teamsŐ coaches. Shall establish committees as necessary and subject to the approval of the President to ensure efficient administration of the Recreational program.  Shall assist the Technical Staff with the player evaluation and identification process.  Shall be responsible for player ability rating data at each age group to assist AGCs in team formation process.  Shall organize kick off events for the Recreational program and an annual Coaches Appreciation Dinner. Shall purchase and distribute trophies for the Recreational program.  Shall publicize the league standings for U10 and older at the Recreational level.  Shall organize Recreational All-Star games in U9, U10, U12, & U14 age groups.  Shall be responsible for equipment used within the Recreational program including uniforms, training goals and equipment, etc.  Shall have management responsibility for the following positions: Recreational Associate and Recreational Staff Member.

2:02:05

Secretary: Shall record the minutes and proceedings of the Annual General Meeting, Board of Directors, and Executive Committee meetings as a permanent record.  Shall give notice of meetings to Board members.  Shall provide for the safekeeping of all Club legal documents such as corporate papers, contracts, deeds, insurance policies, etc. Shall be responsible for Secretary of State filings and any and all playing league filings.

2:02:06

Treasurer: Shall be responsible for developing an annual budget, including a detailed plan for both income and expenses.  The Board of Directors shall approve the budget.  The Treasurer shall provide budget updates at Board meetings.  The Treasurer shall have charge of all funds and handle them in accordance with Club regulations.  Shall maintain an accurate and current record of all assets, liabilities, income and expenditures and provide such records to officers at the Board of Directors meetings.  All monies shall be deposited in the recognized banks in the name of the Club.  All accounts shall be paid by check and shall require joint signatures of any of the two (2) following officers: President, Competitive Vice President, Recreational Vice President, Secretary, Treasurer, Rage Showcase Director, or an appointee of the Board.   Transfers of funds among accounts of the Club held in a financial institution are exempt from the requirement of having joint signatures.  Shall prepare all tax returns and other financial reports as required.  Shall have financial management responsibility for the Team Treasurers. Oversees any financial review or audits. Oversees any employee payroll and financial human resource functions. Shall have management responsibility for the following Staff Member: Bookkeeper.

2:02:07

Technical Director:  Shall report to the Club President.  Shall be responsible for developing and implementing a variety of training programs for Pleasanton Rage Premier and Division 1 AC teams.  The position shall also direct and supervise other technical staff and is ultimately responsible for meeting the ClubŐs overall objectives relative to player and team development.  Essential Duties and Responsibilities include the following:

Training and Premier and Division 1 AC Team Management

á          Personally training specific Premier and Division 1 AC teams identified each season

á          Creating and implementing soccer curriculum unique to the Rage Club

á          Attending selected tournaments and games

Staff and Program Management

á          Managing and providing leadership to the ClubŐs technical staff and competitive coaches regarding soccer curriculum development and organizational responsibilities.

á          Managing the ClubŐs Administrator

á          Overseeing technical resources and program for Spring Soccer

á          Hiring and managing the ClubŐs trainers

á          Determining the criteria for hiring Premier and Division 1 AC coaches and providing counsel on Division 3 coach selection criteria

á          Hiring, managing, and evaluating Premier and Division 1 AC coaches

á          Designing education programs for Premier and Division 1 AC coaches

á          Coordinating and overseeing monthly meetings with Premier and Division 1 AC coaches

á          Ensuring that all Premier and Division 1 AC players receive evaluations from their coaches at least once a year

á          Administering the Coach Evaluation Process once a year and allowing players and parents to evaluate the coach as well

Administrative

á          Managing the PGSA office

á          Generating a monthly report by the first of the month

á          Generating a detailed Premier coaches evaluation report and submitting it to the Board

á          Overseeing, building, and maintaining a player database

á          Attending monthly Board meetings

á          Providing reports at Board meetings

á          Documenting placement procedures

á          Overseeing placements

á          Overseeing development of PGSA soccer curriculum for both Competitive and Recreational levels

á          Strategic planning

á          Tactical planning and execution

2:02:08

Operations Director: Shall have overall responsibility for the coordination of equipment, field assignment, scheduling and referees for all soccer related activities including clinics, camps, jamborees, tournaments, spring soccer and league play.  Shall act as liaison to the City of Pleasanton.  Shall work with Tournament and Jamboree Directors to ensure compliance with CYSA tournament guidelines.  Shall have management responsibility for the following At-Large Board officers: Volunteer Director, Fields Director, Referees Director, Scheduling Director, and the Club Registrar.

2:02:09

Fundraising Director:  Shall report to the Club President.  Shall direct the ClubŐs fundraising strategy and activities.  Shall be responsible for planning, implementing, and overseeing all Club fundraising activities including merchandise sales, grant writing, sponsor recruiting, negotiating corporate contracts within established guidelines, organizing all snack bar activities, seeing to the administration of pictures, and major fundraising events such as Club tournaments, the annual golf tournament, etc.  The Fundraising Director is responsible for developing an annual plan and reporting progress to the Board on a monthly basis.

2:03 Board Members-at-large

2:03:01

The President shall have management responsibility for the following At-Large officer:

A. Fundraising Director

2:03:02 The Competitive Vice President shall have management responsibility for the following At-Large officer:

A. Competitive Associate: Shall assist the Competitive Vice President in accomplishing the goals of the Premier and Division 1 AC Program.

2:03:03 The Division 3 Associate shall have management responsibility for the following At-Large officer:

A. Associate Division 3 Vice President: Shall assist the Division 3 Vice President in accomplishing the goals of the Division 3 Program.

2:03:04 The Recreational Vice President shall have management responsibility for the following At-Large officer:

A. Recreational Associate: Shall assist the Recreational Vice President in accomplishing the goals of the Recreational Program.

2:03:05 The Secretary shall have overall management responsibility for the following At-Large officers:

A. Parliamentarian: Shall assist the Board in the interpretation and enforcement the Constitution and Bylaws.  Shall be responsible for elections. Shall prepare Constitutional amendments for vote by the membership.  Shall maintain and keep current the Bylaws, General Procedures and PIMs as approved by the Board of Directors.  Shall review corporate contracts.  Shall chair the Nominating and Elections Committee.

B. Newsletter Editor: Shall report to the Secretary.  Shall publish the Club’s newsletter in conjunction with the Club’s Registrar (mailing list).

C. Web Master: Shall report to the Secretary.  Shall maintain the Club web site and other computer applications.  Shall manage team web masters and evaluate team web pages for content.

2:03:06 The Operations Director shall have management responsibility for the following At-Large officers:

A. Volunteer Director: Shall maintain and administer the PGSA Volunteer program.  Shall be responsible to track the participation of all volunteers based on the player’s name, parent name, age group, division, and phone number and whether or not there are multiple players in the family.  Shall provide a list of possible volunteers to Volunteer Taskmasters and help ensure complete staffing.  Shall organize the receipt of volunteer completion paperwork for submission to the Club Treasurer for family reimbursement of the volunteer fee.

B. Fields Director: Shall have the responsibility of the physical equipment (goals, nets and equipment storage boxes).  Shall be responsible for developing and administering the annual budget for this equipment.  Shall be responsible for the storage, set-up/breakdown of equipment, and marking of the fields during the soccer season, tournaments and jamborees.

C. Referees Director: Shall be the liaison with the Pleasanton Soccer Referee Association.  Shall ensure referee coverage of Club games, tournaments and jamborees, assist with the Field Marshall program, receive all game cards, referee reports, identify sportsmanship awards, and shall administer disciplinary procedure related to referee issues.  Shall communicate safety issues and new law changes to the Board.

D. Scheduling Director: Shall be responsible for scheduling games and practice field assignments.  Shall work with the Technical Staff to establish a training schedule for all levels of play.

E. Club Registrar: Shall organize the annual Club registration, register players and coaches, and forward required information to the CYSA District Registrar.  Shall maintain accurate player and coach records including player birth certificates.  Shall assist with the formation and preparation of team rosters, prepare player and coaches’ passes, and generate mailing labels and email distribution lists for Club business.  Shall be responsible for all data entry into CYSA Registration program (WinReg) by established deadlines.

 

2:04  Age Group Coordinators

2:04:01

Shall manage the formation of Recreational teams as directed by the Recreational Vice President.  Shall prepare Recreational team rosters and recruit Recreational coaches with the assistance of the Recreational Vice President.  Shall work closely with the Recreational Vice President to communicate information to/from Recreational team coaches as needed.  Shall forward all coach, parent, or player issues to the Recreational Vice President.

2:05 Technical AND ADMINISTRATIVE Staff

2:05:01

Division 3 Technical Trainer:  Shall report to the Technical Director and the Club President.  Shall be responsible for developing and implementing a variety of training programs for Division 3 teams.  Shall also direct and supervise other coaches.  Shall ultimately be responsible for meeting the ClubŐs overall objectives relative to Division 3 player and team development.  Shall identify outstanding Division 3 players.  Shall provide monthly reports to the Technical Director.  Shall assist the Technical Director with Competitive team placements.

2:05:02

Recreational Technical Trainer:  Shall report to the Technical Director and the Club President.  Shall oversee training programs for all Recreational players and coaches at U6 through U10.  Shall have responsibility for training some Division 3 teams as assigned by the Technical Director.  Shall work with Recreational coaches to ensure implementation of the ClubŐs training curriculum.  Shall attend Recreational weekend games and tournaments as schedule allows.  Shall coordinate and oversee monthly Recreational coaches meetings.  Shall identify outstanding Recreational players.  Shall provide monthly reports to the Technical Director.  Shall assist the Technical Director with Competitive team placements.

2:05:03

Administrative Staff:  The responsibilities of the administrative staff are varied.  They will include but not be limited to: maintaining a presence in the Club office Monday through Friday, collecting mail from the ClubŐs P.O. Box daily, sorting mail and directing inquiries as appropriate, sorting incoming checks from various sources and preparing deposits (email advice to Treasurer), assisting board members on ad-hoc projects as required, responding to and routing phone and email inquiries, assisting Club trainers, as necessary, on projects throughout the year associated with camps, fundraisers, logistics, coach/trainer support, player development, coaching clinics, and player programs.  The ClubŐs Technical Director, the Club President and other members of the Executive Committee will evaluate this positionŐs performance and amend the positionŐs responsibilities as needed annually.

2:06 Technical advisor

2:06:01

Technical Advisor:  Shall function in an advisory capacity to the Board of Directors, the Technical Director, and the Technical Staff.  Shall be an honorary, non-voting member of the Club.

2:07 Annual Elections

2:07:01

In August, a Nominating Committee shall be established consisting of five (5) members.  Said Nominating Committee shall consist of the Parliamentarian as Chairperson, two (2) Board members, and two (2) members from the membership at-large. Except for the Parliamentarian, individuals interested in pursuing an elected position shall not serve on the Nominating Committee. The general membership shall be notified that said Nominating Committee is seeking candidates for the Board of Directors.

2:07:02

At the September Board of Directors meeting, the Nominating Committee Chair shall present the slate of candidates for the Board of Directors.  At the October Annual General Meeting, nominations may be made from the floor.  All candidates must be present to accept nomination or must have previously submitted their acceptance in writing. The final slate of candidates shall then be officially presented at the AGM.

2:07:03

Annual elections shall be held within the week following the October Annual General Meeting. Notice of the election shall be made public at least twenty (20) days prior thereto. Voting shall be conducted via an online ballot. Each parent of a registered player, each Board member, each rostered coach, each rostered assistant coach, and each player over the age of eighteen (18) shall be entitled to one (1) ballot. No person shall cast more than one (1) ballot. Absentee, proxy, and write-in ballots will not be allowed.

2:07:04

The Parliamentarian and a Board member shall review the tallied votes  The candidates receiving the highest number of votes shall be elected.  The results of the vote shall be made public at that time.

2:07:05

At the first Board meeting in January, the Board of Directors shall elect from its members the following officers for a one year term: President, Competitive Vice President, Recreational Vice President, Treasurer, and Secretary. Only members who have served for one complete year on the Board shall be eligible.
Nomination and voting procedure:
1) Nominations may be made by the Parliamentarian specifically if the current officer wishes to stand for re-election to the position currently held.
2) Any Board member may nominate another Board member, but not himself or herself, to an officer position. Such nominations must be received by the Parliamentarian no later than one (1) week prior to the January Board meeting. A Board member may be nominated for multiple officer roles.
3) The Parliamentarian will contact all nominees no later than four (4) days prior to the January Board meeting to receive approval for placement on the ballot.
4) The Parliamentarian will provide the Secretary with the ballot of all nominees for distribution to the Board no later than three (3) days before the January Board meeting.
5) Voting for the five (5) officers will take place at the January Board meeting. The nominees need not be present, but if not present will not be entitled to vote.
6) A drawing will be made by the Parliamentarian, or an alternate Board member, for the order of officer election. Voting shall be done by secret ballot. The Parliamentarian and a Board member shall count the votes. After each election, the person with the greatest number of votes may either accept the position or decline. If declined, the person with the next highest number of votes may choose to accept or decline the office and so forth until the office is filled. The next officer election from the drawing will then proceed in a similar manner until all officer positions are filled or it is determined that a position needs to be filled by appointment of the Executive Committee as there are no remaining Board members on the list of nominees.
7) Only one office may be held by one member of the Board.
The results of the officer elections shall be made public at that time.

2:08 MEETINGS

2:08:01

Meetings of the Board of Directors shall be held bimonthly as scheduled by the President with consent of a majority of the Board of Directors.  Special meetings may be called by the President, Competitive Vice President, Recreational Vice President or one-half (1/2) of the Board of Directors.

2:08:02

A quorum (one over half of the Board of Directors) constitutes an official meeting for the transaction of business.  A majority vote of Board of Director members present at an official meeting will be required to make any decisions binding upon the membership.

2:08:03

The agenda for regular meetings shall be as follows:

A. Call to Order

B. Roll Call

C. Guests and Speakers

D. Approval of Meeting Minutes

E. Review of Action Items

F. Treasurer's report

G. Officers' Reports

H. Committee Reports

I. Unfinished Business

J. New Business

K. Adjournment

2:09 Committees

2:09:01

Standing Committees: The following Standing Committees shall be appointed yearly by the President.  Standing Committee members need not be members of the Board.  The President shall be ex-officio member of all committees.

A. Premier and Division 1 AC ParentŐs Meetings.  Chairperson shall be the Competitive Vice President.  Meetings are open to all parents from Premier and Division 1 AC teams.

B. Division 3 ParentŐs Meetings.  Chairperson shall be the Division 3 Associate.  Meetings are open to all parents from Division 3 teams.

C. Nominating and Elections Committee.  Chairperson shall be the Parliamentarian.  Shall present the slate of nominees at the AGM. Shall oversee the online voting process of the Annual Election of the Board of Directors. Shall conduct the Annual Election of the Executive Committee Officers at the January meeting.

2:09:02

Special Committees.  The President, subject to Executive Committee approval, may constitute such other committees, as it deems necessary to ensure the efficient administration of its affairs.

2:09:03

All committee chairs shall report to officers at the Board of Directors meeting, or the Executive Committee between meetings of the Board.  Committee finding and resolutions must be submitted in writing.

2:10 Expenditures/Fundraising

2:10:01

A budget must be presented to the Board of Directors for any proposed tournament, jamboree, clinic, camp, marketing program, fundraising program, special event, etc.

2:10:02

Expenditures or requests for reimbursement over $5000 (not previously budgeted) must be presented to the Board of Directors for approval.  Individual expenditures in any one category that accumulate to $5000 or above (not previously budgeted) must be presented to the Board of Directors for approval.

2:11 PROTESTS AND APPEALS

2:11:01

Only violations of the Constitution, By-laws, and General Procedures of this Club and misapplication of the FIFA "Laws of the Game" shall be proper subjects to consider for protest or appeals.

2:11:02

Protests or appeals must be filed with the Secretary within two (2) calendar days of the action being protested or appealed.  Protest shall be in writing, listing all particulars, Rule, Article, or Law being invoked.  Each protest being filed shall be accompanied by a check for $100 to the Club, which shall be returned if the protest or appeal is upheld.

2:11:03

For a game protest to be valid, the opposing team coach or manager and the referee must be notified that the game is under protest prior to leaving the field of play.  The referee should record protests on the game card.  No recreational protests shall be allowed.  (Protests for competitive games are administered by CYSA District III.)

2:11:04

The Executive Committee, at its earliest convenience, shall judge properly submitted requests.  Any member of the Executive Committee who has a personal involvement with the action being considered shall refrain from any discussion or voting of the protest or appeal.

2:11:05

In the matter of protest and appeals, no person(s) associated with the operations of this Club shall invoke the aid of any lawyer or courts of any state or United States without first exhausting all available remedies within PGSA, CYSA, U.S. Club Soccer, USYSA, and USSF, including a final appeal to the USSF Council at its Annual General Meeting.

2:12 Rules of Play

2:12:01

The FIFA "Laws of the Game" as modified by CYSA shall apply to any and all competitions sponsored by this Club.  Players under ten years of age may play soccer in accordance with the rules of this Club's development player program.

Adopted 2/17/05 Amended 10/15/2007; 01/14/2009; 07/08/2009; 09/14/11; 10/01/12; 01/07/14