2:07:01 In August, a Nominating Committee shall be established consisting of five (5) members. Said Nominating Committee shall consist of the Parliamentarian as Chairperson, two (2) Board members, and two (2) members from the membership at-large. Except for the Parliamentarian, individuals interested in pursuing an elected position shall not serve on the Nominating Committee. The general membership shall be notified that said Nominating Committee is seeking candidates for the Board of Directors.
2:07:02 At the September Board of Directors meeting, the Nominating Committee Chair shall present the slate of candidates for the Board of Directors. At the October Annual General Meeting, nominations may be made from the floor. All candidates must be present to accept nomination or must have previously submitted their acceptance in writing. The final slate of candidates shall then be officially presented at the AGM.
2:07:03 Annual elections shall be held within the week following the October Annual General Meeting. Notice of the election shall be made public at least twenty (20) days prior thereto. Voting shall be conducted via an online ballot. Each parent of a registered player, each Board member, each rostered coach, each rostered assistant coach, and each player over the age of eighteen (18) shall be entitled to one (1) vote. No person shall cast more than one (1) vote. Absentee, proxy, and write-in ballots, will not be allowed.
2:07:04 The Parliamentarian and a Board member shall review the tallied votes The candidates receiving the highest number of votes shall be elected. The results of the vote shall be made public at that time.
2:07:05 At the first Board meeting in January, the Board of Directors shall elect from its members the following officers for a one year term: President, Competitive Vice President, Recreational Vice President, Treasurer, and Secretary. Only members who have served for one complete year on the Board shall be eligible. Nominations shall be made from the floor and a member cannot nominate themselves. All candidates must be present to accept nomination. Voting shall be done by a secret ballot. The Parliamentarian and a Board member shall count the votes. The person receiving the highest number of votes shall be elected. The results of the vote shall be made public a that time.
2:08 MEETINGS
2:08:01 Meetings of the Board of Directors shall be held bimonthly as scheduled by the President with consent of a majority of the Board of Directors. Special meetings may be called by the President, Competitive Vice President, Recreational Vice President or one-half (1/2) of the Board of Directors.
2:08:02 A quorum (one over half of the Board of Directors) constitutes an official meeting for the transaction of business. A majority vote of Board of Director members present at an official meeting will be required to make any decisions binding upon the membership.
2:08:03 The agenda for regular meetings shall be as follows:
A. Call to Order
B. Roll Call
C. Guests and Speakers
D. Approval of Meeting Minutes
E. Review of Action Items
F. Treasurer's report
G. Officers' Reports
H. Committee Reports
I. Unfinished Business
J. New Business
K. Adjournment
2:09 Committees
2:09:01 Standing Committees: The following Standing Committees shall be appointed yearly by the President. Standing Committee members need not be members of the Board. The President shall be ex-officio member of all committees.
A. Premier and Division 1 AC Parent’s Meetings. Chairperson shall be the Competitive Vice President. Meetings are open to all parents from Premier and Division 1 AC teams.
B. Division 3 Parent’s Meetings. Chairperson shall be the Division 3 Associate. Meetings are open to all parents from Division 3 teams.
C. Nominating and Elections Committee. Chairperson shall be the Parliamentarian. Shall present the slate of nominees at the AGM. Shall oversee the online voting process of the Annual Election of the Board of Directors. Shall conduct the Annual Election of the Executive Committee Officers at the January meeting.
2:09:02 Special Committees. The President, subject to Executive Committee approval, may constitute such other committees, as it deems necessary to ensure the efficient administration of its affairs.
2:09:03 All committee chairs shall report to officers at the Board of Directors meeting, or the Executive Committee between meetings of the Board. Committee finding and resolutions must be submitted in writing.
2:10 Expenditures/Fundraising
2:10:01 A budget must be presented to the Board of Directors for any proposed tournament, jamboree, clinic, camp, marketing program, fundraising program, special event, etc.
2:10:02 Expenditures or requests for reimbursement over $500 (not previously budgeted) must be presented to the Board of Directors for approval. Individual expenditures in any one category that accumulate to $500 or above (not previously budgeted) must be presented to the Board of Directors for approval.
2:11 PROTESTS AND APPEALS
2:11:01 Only violations of the Constitution, By-laws, and General Procedures of this Club and misapplication of the FIFA "Laws of the Game" shall be proper subjects to consider for protest or appeals.
2:11:02 Protests or appeals must be filed with the Secretary within two (2) calendar days of the action being protested or appealed. Protest shall be in writing, listing all particulars, Rule, Article, or Law being invoked. Each protest being filed shall be accompanied by a check for $100 to the Club, which shall be returned if the protest or appeal is upheld.
2:11:03 For a game protest to be valid, the opposing team coach or manager and the referee must be notified that the game is under protest prior to leaving the field of play. The referee should record protests on the game card. No recreational protests shall be allowed. (Protests for competitive games are administered by CYSA District III.)
2:11:04 The Executive Committee, at its earliest convenience, shall judge properly submitted requests. Any member of the Executive Committee who has a personal involvement with the action being considered shall refrain from any discussion or voting of the protest or appeal.
2:11:05 In the matter of protest and appeals, no person(s) associated with the operations of this Club shall invoke the aid of any lawyer or courts of any state or United States without first exhausting all available remedies within PGSA, CYSA, U.S. Club Soccer, USYSA, and USSF, including a final appeal to the USSF Council at its Annual General Meeting.
2:12 Rules of Play
2:12:01 The FIFA "Laws of the Game" as modified by CYSA shall apply to any and all competitions sponsored by this Club. Players under ten years of age may play soccer in accordance with the rules of this Club's development player program.
Amended 07/08/09
Amended 01/14/2009
revised: 10/15/07
revised: 3/06
adopted 2/17/05